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Frequently Asked Questions
Regarding the Safe Schools/Healthy Students (SS/HS) Initiative
the Grant Award Notification reflective of the 7% cut?
The Grant Award Notification reflects the 7% reduction.
I submit a revised budget reflective of the 7% cut
Federal Project Officers should receive revised budgets based upon the
award amount listed on the Grant Award Notification. Project directors
should speak with their Federal Project Officer for further direction on
submitting modified budgets.
required for continuation of funding post year? How will progress be tracked?
funding will be based on substantial progress toward the goals and objectives
outlined in your original grant application. Progress toward the goals
and objectives will be tracked via submission of two Progress Reports during
your first year of program implementation. Once substantial progress has
been determined, a continuation award is issued, usually within four to
we are unable to spend all of the first year money can these funds be carried-over
into year 2?
Unexpended funds can be carried over from one budget period to the next
without prior approval. However your Federal Project Officer must be notified
and may require a written statement describing how unexpended funds will
can we anticipate in funds for year 2 and 3 and will this level of funding
reflect the 7% cut that was imposed in year 1?
year 2 (FY 1999), projects will receive either the requested budgeted amount
for year 2, or the awarded amount for year 1 (FY1999) whichever is less.
There has been no determination of award amounts for year 3 (FY2001).
to administrative delay (receiving funds) the school system has been my
salary. Now that the grant funds have been received can I refund the school
system for my salary?
you can refund the school system as long as the costs incurred were approved
on the initial grant application. No prior approval is required for pre-award
costs incurred up to 90 days the budget period, prior approval is required.
I have an opportunity to correct errors made in the current year’s budget,
resulting in receiving more funds? (I.e., one of the partners neglected
to budget money for an activity described in their application.)
Can I change budget allocations within elements or across elements?
changes can be made within budget categories and individual elements without
prior approval. However, shifting funds across the six elements will need
prior approval and will be held to high standards for such approval. In
addition, any changes in scope that may result from budget modifications
will require from the Federal Project Officer.
grantees have to maintain their record keeping of money spent per element?
As you see from the budget sheets and the Grant Award Notification from
ED, the budget is broken out by the six elements and should be tracked
that way. Federal Project officers will provide guidance on tracking and
appropriate reporting format.
are the reporting requirements (both financial and programmatic) for this
collaborative initiative? Is there a report submission schedule/calendar
that has been created?
will report program progress and financial status semiannually, using a
single report format. Federal Project Officers will provide guidance on
appropriate reporting format. Grantees that receive funding from the COPS
Office will be required to comply with their reporting requirements.
SS/HS money be used to hire School Resource Officers (SROs), if the grantee
either did not get COPS money or still believes that more SROs are called
SS/HS money cannot be used to hire sworn law enforcement officers. SS/HS
money could be used to fund non-sworn SROs with prior approval from the
Federal Project Officer. In addition, COPS still has funding available
under its Cops In Schools (CIS) Initiative. Christine Keyser is coordinating
the CIS Initiative and can be reached at (202) 616-9196 or (800) 421-6770
for more information.
grantees be required to provide additional information regarding its funded
As appropriate, grantees will be contacted to provide an updated budget
reflective of the 7 % reduction in funds. Other information that might
be requested includes: updated MOUs between local agency partners, clarification
of budget line items, etc.
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